BGS

Sounds like you are going to do you own provisioning... we do that now, but there is just two of us and only provision for breakfast, lunch and snacks. Erica spoils herself now , all dinners out. But, on previous charters, she
has cooked breakfasts and dinners for 7 people . No more of that. The Admiral has spoken. Eating dinners out , plus adult beverages is going to cost a lot of dabloons for 8 people .
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Provisioning:

You may want to get everyone together, well ahead of your trip, sort out who wants what, and any required diatary needs. Have a plan, have a list .

A good plan is to make a list and send a couple of people to the market, , or have the list e mailed or what ever to the market, and have the supermarket deliver the provisions to the boat.

When we originally began bare boat charteriing, BVI, TAHITI, other Caribbean Island Groups, etc., we ordered Partial or Split Provisioning, that provided breakfasts, lunches, snacks, booze, and dinners, some dinners were split ashore and some aboard. Just another idea tossed into the pot.

Self Provisioning.....

If the whole gang goes to the store, you are going to have a full blown , knock down, uncontrolled mele. 8 people , going 40 different directions, with their own idea of what should be purchased. Trust me, two people and the list.
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Also want to mentioned, you called your self a "host". Well, actually you are the Captain, the skipper, and you need to understand Skippers Responsibility , You are the skipper, and you are responsible for the safety of the boat and every person on board at all times in all conditions. Organizing duties and everyone working for the benefit of the entire crew will make a huge difference . You are experienced. You are the leader.

Oh, forgot about a dinghy captain. Sounds mickey mouse, but, if you have someone who is very familiar with dinks and outboard motors, good plan is to put them in charge of the dink as much as possible. That could get
swapped around, but just FYI. On several of our bare boat charters we have had outboard motor problems. Another good plan is to Lock up your dink ashore, and if there is a number painted on the dink, memorize it. With all of the dinks and many
bareboat companies, they all get to look the same , and it is easy to take someone elses dink. We also take the start/ shut down cord with us. There should be a dink cable, that you can secure the dink to the dock, and a paddlock.
The dink capt, is also responsible for dink fuel, and securing the dink to docks as well as the boat. You as skipper need to check that the dink is secured and placed properly for passages and mooring pick up and drop offs.
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Another tip...

You may have people coming in from different areas, states, airlines, etc. Any late planes, missed flights, or cancelled flights can raise havock with your short scheduled sailing time. You could be delayed a day, or have to back track and return to port
to pick them up. Stress is not allowed in the BVI.

Suggest, prior to your leaving port date, that you plan on one or two days, at a fun hotel near your port of departure. Should any travel delays , or missed flghts , whatever, occur, you are covered, and are not rushed to make your boarding or departure time from the docks. Or losing a day of the charter. Have a little wiggle room to decompress from the travel folies, and take the worries out of any possible problems. Get on island time.

At the same time, you can have a meeting to organize crew duties and provisioning, latest up dated itineraries , and have a few pain klllers at the same time around the hotel swimming pool.
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First mate and the skipper.

Suggest both of you order the Cruising Guide to the Virgin Islands, by the Scotts. A superb publication for pre cruise planning, and while sailing the BVI. Outstanding with most everything that you need to know in all categories.

We have been sailing the marvelous BVI's for many decades and we always have the current edition with us, on each and every bare boat charter. The Cruising Guide will also be very helpful tor your guests. . Very important.

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It is great to have your family and good friends joining you, and the BVI are the greatest islands to introduce people to international sailing vacations.

The good times are on , and the party light is going to be illuminted.

Very pleased for you and your hearty crew.